7 Ways To Use Meeting Room Signs for your Corporate Office

7 Ways To Use Meeting Room Signs for your Corporate Office

For many employees, daily and weekly meetings are part of their work schedules. However, meetings can be unproductive and lead to employee disengagement. For instance, 40% of workers spend up to 30 minutes daily searching for a meeting space.

Typically, people assume that an empty conference room is free, and figuring out who booked the room once inside becomes difficult. Further, coordinating schedules, requesting approval to use meeting rooms, and interruptions due to booking disputes waste time and affect the company’s bottom line.

Integrating meeting room information into digital signage is a great way to streamline meeting room scheduling. Essentially, meeting room signage utilizes your calendar or scheduling systems like Microsoft Outlook or Google calendar and displays real-time information on room signs.

A quick glance at a meeting room display lets an employee know a room’s availability, amenities, capacity, and cleaning scheduling. Subsequently, team members and visitors get more information than they would with slider signs, vinyl lettering, and other traditional meeting room signs. Meeting room displays come in either mounted or freestanding options, depending on your desired aesthetics and room layout.

Ideas for Meeting Room Signage

Meeting room digital signage simplifies conference room booking enhances the visitor experience, and boosts employee productivity. Explore seven ideas below that help you leverage these benefits.

1. Wayfinding Information

Usually, employees and staff need guidance when looking for conference rooms on a sprawling campus. You may have meeting rooms with the latest technology, but they are only effective if people can find their way.

Therefore, integrate your meeting room signs with interactive maps and digital directories to guide people to the right floor and room number. The major advantage of digital directories over printed signs is you can make instant changes.

Place touchscreen kiosks in the entrance area and hallways to the meeting rooms. In this way, everyone gets to where they need to be on time, and meetings start as scheduled with minimal distractions. What’s more, the kiosks can facilitate meeting room booking or check-ins for added functionality.

2. KPI Dashboards

Transparent communication boosts employee engagement. However, many companies struggle with getting important information to employees on time and productivity suffers as a result. Indeed, more informed workers outperformed their peers by 77%.

Luckily, digital signage software integrates with ERP software, CRM applications, sales dashboards, project management dashboards, and other internal platforms to track your company’s progress.

meeting room signage

The major benefit of digital dashboards is they show the latest data. In the past, companies tracked metrics on monthly or quarterly worksheets that offered less agility than live dashboards. Today, your team doesn’t have to wait for weeks or months to see the latest sales figures or track the growth in revenue.

Meeting room signage allows managers and team leaders to pull data from internal systems and broadcast dashboards on vivid displays. Further, you can show specific reports depending on the audience, such as support ticket metrics for the customer service teams or website traffic figures for the marketing staff.

3. Live Stream Virtual Meetings

The rise of remote work presents several challenges for companies, including how to have productive meetings with a scattered workforce. Currently, 66% of American employees work remotely, and experts predict that 36.2 million workers will be working remotely by 2025.

Digital signage is an excellent tool for improving remote communications in the workplace. Specifically, digital signage software integrations let team leaders live stream meetings on Zoom, Google Meet, Skype, and other video-conferencing apps. For instance, a company CEO in California addresses team members in a New York conference room on a large display.

Moreover, a conference room sign streams multiple people from different locations simultaneously. As a result, everyone feels like part of a team, regardless of where they are. Large meeting room signs are also visible to everyone, ensuring that no one misses an important detail or announcement.

4. User-Generated Content

User-generated content helps you connect with your audience by building trust. While people attend conventions and conferences to expand their knowledge, your program doesn’t have to be dull.

Instead, encourage attendees to post photos, snippets, and branded gifts on social media under specific hashtags. Then, display these feeds on digital signs across your venue to excite visitors and boost engagements. Additionally, asking attendees to tweet their questions and comments makes the event more interactive. This strategy increases turnout and boosts your brand’s social media presence.

5. Incorporate Branding Elements

Conference room signage is an exceptional platform to reinforce branding and company culture. Your brand identity reflects your core values, mission, and company’s personality and generates interest in your philosophy. Hence, promote brand consistency on all platforms, including digital signage and social media.

Integrating meeting room signage with your brand is as simple as deploying your logo and brand colors within your content. To this end, you require digital signage software with customizable templates and user-friendly drag-and-drop features that let you change fonts, background images, colors, and logos. You want to create consistent themes that ensure visitors and employees remember your brand message.

conference room with digital signage on the wall

In addition, customized branded content adds a professional look to boardrooms and makes a great impression on meeting attendees. Incorporate branded elements on door signs and displays inside the boardrooms for a cohesive feel.

6. Embrace Inclusivity and Accessibility

Your office signs have the most impact if accessible to everyone. In the U.S., 61 million adults live with a disability. So, you must design your meeting room signage with accessibility in mind to give meeting attendees equal opportunities to be productive participants.

There are many ways to make digital signage more inclusive, such as using braille keyboards on touchscreen kiosks to enhance accessibility among the visually impaired. Additionally, your digital signage solution can have proximity sensors to detect when a person is near and notify them that a braille keyboard is available.

While visual content brings a room display to life, people with a hearing impairment are left out if there is no audio. So, provide a headphone jack for sound directions and subtitles for your videos.

Lastly, your meeting room signs should comply with ADA accessibility guidelines. For instance, enclosures housing touchscreen kiosks should not stand beyond 48 inches with an arm reach of 20 inches. Moreover, adhere to a slope of 15º to 20º when installing touchscreens to enhance visitor visibility.

Inclusive signs in your office space let visitors, employees, and other stakeholders know you care about everyone’s unique needs. Further, a meeting space that enriches everyone’s experience leaves a positive impression and makes visitors eager to interact with your brand in the future.

7. Real-Time Audience Responses

Usually, team leaders solicit audience opinions during meetings. Digital signage enhances your meeting’s interactive sessions by integrating audience response software and allowing attendees to submit questions on their phones and laptops.

What’s more, employees engage in live polls, games, and quizzes and vote on various issues. Typically, team members get bored in meetings because of low participant engagement. In fact, 90% of people admit to daydreaming during meetings. Real-time audience responses keep attendees active and give you concrete data to enhance the discussion.

Ready to Take Your Meeting Room Signage to the Next Level?

There are many ways to elevate your meeting room signage, including live-streaming meetings, incorporating social media feeds, and improving visibility and inclusivity. Most importantly, partner with a reliable digital signage provider who helps customize your signage system to your needs. Finally, inject branding elements into your digital content to enhance brand recall.

Read More Digital Signage Insights

Ready to get started?

Are you exploring your digital signage project needs (hardware, software and content)? Looking for just the digital signage display software or a full-scope proposal? Would you like you a personalized software demo?

Starting at

$ 350

One time cost

  • Perpetual Licenses
  • Includes Media Player
  • Unlimited cloud storage
Schedule a Demo

Have a project in mind?

Get a Quote

Let’s discuss your project and we’ll put together a customized, line-itemized estimate and proposal.

Set Up a Call
  • This field is for validation purposes and should be left unchanged.

Ask Us About:

  • A personalized demo to see how Mvix CMS integrates with your content for more effective communication
  • Getting a customized quote for digital signage players, software, or services
  • Lifetime Warranties via Signature Care & Implementation Assistance

To discuss your project, call: 866.310.4923

Looking for technical support? Open a support ticket